What's included
Reduction in
manual workflow load
What's included
The problem with
"messy" internal tools
Most teams start with simple zaps that quickly spiral into unmanageable spaghetti code. When an API changes or a token expires, business-critical processes break silently.
We treat automation as software engineering. Every workflow is mapped, error-handled, and documented, so your team isn’t dependent on a black box.
Deliverables
What's included
Strategy
Architectural alignment before implementation.
- Workflow mapping
- Success criteria definition
- Risk & dependency review
Build
Controlled deployment of automation infrastructure.
- Automation flows
- System integrations
- QA & testing checklist
Handoff
Operational enablement and system ownership transfer.
- Technical documentation
- Team training
- Operational runbook
Support
Ongoing performance governance and system optimization.
- System monitoring
- Iteration cycles
- Performance adjustments
How we work
A process built for results
Clear milestones, constant communication, and zero hand-waving. Here’s how we get from idea to impact.
Discovery & Success Criteria
We map your current workflows, identify bottlenecks, and define clear metrics for success.
Map Workflows + Data Access
We document every step, identify bottlenecks, and determine what data and systems need to connect. No surprises down the road.
Build + Test + Security Review
We build incrementally, test thoroughly, and review security at every stage. You see progress weekly and can give feedback early.
Launch + Monitor + Iterate
Go live confidently. We monitor performance, catch issues, and optimize based on data.
AI agents & internal tools examples
See what's possible
Real scenarios we’ve automated for teams like yours
Lead Intake & Enrichment
- Cleaner leads. Faster handoff.
Support Triage
- Faster triage. Cleaner queues.
Invoice Processing
- Fewer errors. Faster close.
What clients say
FAQ
Common questions
Everything you need to know before we start working together.
What counts as a workflow automation project?
Any repetitive task that moves data between systems or triggers actions based on a rule. Invoice processing, CRM updates, lead routing, and internal approvals are common starting points.
How is this different from just using Zapier ourselves?
Zapier and n8n are the tools, not the workflow. We map your actual process first, build in error handling for when an API breaks, and document everything so it doesn’t turn into unmanageable spaghetti.
What happens when an integration breaks?
Every workflow ships with monitoring and alerting, so a broken API call gets flagged before it causes a downstream problem, not after.
Can this replace a person on my team?
It replaces the manual, repetitive part of a job so your team spends time on judgment calls instead of data entry. Most clients redirect the freed-up hours rather than cut headcount.
How much does a workflow automation project cost?
Most single-workflow projects run $8,000 to $25,000 depending on the number of systems involved, plus an optional monthly support retainer.
How long does it take to go live?
A single workflow typically ships in 3 to 5 weeks. Projects touching several systems take longer; you get a real timeline after the discovery call.
Do you work with our existing CRM and tools?
es. We build around HubSpot, Salesforce, Slack, and most systems with an API, rather than asking you to switch tools.
Who maintains the automation after launch?
You do, with full documentation, or we do under a monthly support retainer if you’d rather not manage it in-house.